The costs of performing an incomplete or incorrect inspection are huge. It can become a massive burden for your organisation. If an operator or engineer performs an incomplete or incorrect inspection, valuable time is then required to go back to site to rectify. These issues cause additional costs for returning to site, disrupt in communication and limit reaction time. When you are required to carry out inspections you need them to be efficient and accurate processes. When they are they help you to save time, money and increase uptime.
Are paper inspections so bad?
Snowballing issues cannot be prevented with paper inspections. as they cannot be addressed instantly. Once you return your paper inspection to HQ or the office and hand it over to your admin team, it may take another few hours or days before an issue is raised. There may be a lack of information due to incomplete inspections, ineligible writing, or inaccurately recorded information.
The issues that some of our customers were experiencing prior to transitioning to digital inspections were:
Issues that could have been fixed early or prevented altogether remained unfixed or were delayed. This then turned into significant issues, causing breakdowns, potential safety hazards and decreased business productivity.
When inspections uncover compliance issues, they do not always get addressed promptly, so action must be taken quickly to avoid potential costly fines.
Recording photographic evidence is always imperative and these photos would not always make it back to HQ. This would mean admin teams would have to chase operators for evidence. These would then get emailed or sent via Whatsapp etc leaving admin teams to match them to the relevant jobs.
There was a time when paper inspections were considered crucial, but with advances in technology, you don’t have to struggle anymore. Your business is built on moving parts, so for increased uptime, processes must run smoothly and uninterrupted. Paper can’t do this.
Top benefits to digital inspections
There are so many advantages to digital transformation and our top benefits for digital inspections are:
- Uptime – An operator or engineer can capture and monitor data in real time during a digital inspection. This will improve workflow and enable a better communication channel.
- Compliance – Safety and compliance are vital when running regular inspections of sites and equipment. These are an integral part of your business, so making this element digital will assist to ensure the safety and the performance of your staff and operations. Digital inspections will allow you to correctly perform the inspections required by regulatory guidelines and by the governmental institutions with little or no negative impact on the environment.
- Productivity – Digital inspections will reduce time lags therefore allowing your workers to complete twice as many digital inspections than following a paper-based process. Digital forms ensure that data is complete due to mandatory fields so you can be confident that no incomplete data will appear on your forms like they do on paper. With the use of drop down menus you can guide workers to make a conscience decision and guarantee that they are always following protocol. By introducing these measures for inspections it will allow you to perform them with confidence and speed.
Are you ready to make the move to digital?
Taking the leap into digital can be dauting but eradicating the burden of paper inspections will have you wishing you had done it sooner. We have a clever little calculator which will indicate your savings, so click the link here and see how much you will save. All our figures are based off our current client’s usage.
We love supporting businesses with their paperless or paper light journey. If you are looking to make the switch from paper to digital data capture, get in touch. Contact us via email info@banthamtechnologies.com or call +44 (0)20 7698 4447 or via our website here.
